Privacy Policy

This Privacy Policy explains how the official digital profile website of Kamla Prasad Yadav, Sarpanch of Chicalim Village Panchayat (Mormugao Taluka, Goa), collects, uses, stores, shares, and protects personal information when you visit or use our website and related public-service forms.

By using this website, submitting a form, registering as a campaign supporter, applying as a volunteer, or signing up for updates, you acknowledge this Policy. If you do not agree, please do not submit personal information.

1. Who We Are (Data Fiduciary / Controller)

For the purposes of the Digital Personal Data Protection Act, 2023 (DPDP Act) and applicable Indian information-technology rules, the website administration acting for Kamla Prasad Yadav is the data fiduciary for personal data collected through this website.

• Entity / Profile: Kamla Prasad Yadav - Official Digital Profile
• Office context: Chicalim Village Panchayat leadership communications and citizen engagement
• Service area: Chicalim, Dabolim, Vasco da Gama / Mormugao Taluka, Goa, India
• Privacy contact: support@kamlaprasadyadav.com · +91 98221 68230
• Postal: H. No. / Office of the Sarpanch, Chicalim Village Panchayat, Chicalim / Dabolim, Mormugao Taluka, Goa 403801

2. Scope of This Policy

This Policy applies to personal data processed through:

• Website browsing and technical logs
• Contact / Jan Samvad forms
• Volunteer applications
• I Support KPY campaign registration (including selfie capture and optional EPIC / Voter ID)
• Newsletter or update subscriptions
• Cookies, analytics, and similar technologies (where enabled)
• Public galleries, news, and content interactions that may involve submitted media or messages

It does not cover third-party websites linked from our pages (for example, news sources, YouTube, WhatsApp, or government portals). Their privacy practices are governed by their own policies.

3. Personal Data We Collect

3.1 Data you provide directly

• Identity & contact: name, email address, mobile number, ward/area, age group, gender, occupation
• Messages: enquiry text, feedback, grievance details, campaign pledge messages
• Campaign support: support type, interests, preferred badge colour, referral source, WhatsApp opt-in, public-display preference, pledge confirmation
• Optional identity document data: EPIC / Voter ID number (when you choose to submit it)
• Biometric-style media: live selfie photograph captured for membership card generation (camera capture, not gallery upload by default)
• Volunteer details: availability, skills, and related application fields

3.2 Data collected automatically

• IP address, approximate location derived from IP (where available), browser type, device type, referring URL
• Pages viewed, timestamps, session duration, and interaction events
• Cookie identifiers and analytics events (if analytics tools are configured)

3.3 Sensitive / high-care data

We treat Voter ID and selfie images with heightened care. These are collected only when you voluntarily submit them for campaign registration or verification support, and are not required merely to browse public pages.

4. Why We Process Your Data (Purposes & Lawful Use)

We process personal data for the following purposes:

1. Citizen service & communication - responding to Jan Samvad / contact messages and follow-ups
2. Volunteer coordination - reviewing applications and contacting selected volunteers
3. Campaign registration - creating supporter records, issuing registration IDs, generating membership cards
4. Verification & integrity - reducing spam/bots, validating submissions, preventing abuse
5. Public recognition (opt-in only) - displaying approved first-name / area style supporter entries where you consent to public wall display
6. Service improvement - understanding aggregate traffic and fixing technical issues
7. Legal compliance - responding to lawful requests by competent authorities and maintaining required records
8. Security - protecting the website, users, and office systems against fraud and misuse

Where required under the DPDP Act, processing is based on your consent (for example, form submission, WhatsApp opt-in, public display) and/or legitimate uses connected to providing the requested public-engagement service.

5. Cookies, Analytics & Similar Technologies

We may use essential cookies required for security, session continuity, and form functionality. With site settings enabled, we may also use analytics or measurement tools such as:

• Google Analytics / Google Tag Manager (traffic measurement)
• Microsoft Clarity or similar session analytics (aggregate UX improvement)

These tools may set cookies or collect device/browser information. You can control cookies through your browser settings. Disabling non-essential cookies may limit analytics but should not block reading public content.

6. Campaign Selfie & Voter ID Rules

• Selfies are used to personalise your I Support KPY membership card and related registration records.
• Selfie files are stored on secured server storage and linked to your supporter profile.
• Voter ID, if provided, is stored for administrative verification support and shown publicly only in masked form (if at all).
• We do not claim Aadhaar collection on this website. Do not upload Aadhaar images or unrelated government ID scans unless a future feature expressly requests a specific document with clear notice.
• You should only submit your own details and your own selfie.

7. How We Share Data

We do not sell personal data. We may share limited data with:

• Authorised office / campaign administrators who manage forms and citizen follow-up
• Technology service providers (hosting, email delivery, analytics) acting as processors under confidentiality and security expectations
• Law enforcement or regulators when required by applicable Indian law
• Public pages only for content you opted to make public (for example, approved supporter wall entries)

8. Data Retention

• Contact / Jan Samvad: retained as needed to resolve the enquiry and for reasonable administrative follow-up
• Volunteer applications: retained during review and for a reasonable coordination period
• Campaign supporter records & selfies: retained while the campaign registration remains active and for audit/support purposes; deleted or anonymised on verified request where legally permitted
• Server logs / analytics: retained for security and performance windows typical to hosting/analytics tools

When retention is no longer necessary, we delete or irreversibly anonymise data where feasible.

9. Security Measures

We apply reasonable technical and organisational safeguards appropriate to a public leadership website, including:

• HTTPS transport encryption where configured on the hosting environment
• Access-controlled administration panels
• Segregated storage for uploaded media (including campaign selfies)
• Masked display of sensitive identifiers in user-facing summaries
• Spam/honeypot controls on selected forms

No method of transmission or storage is 100% secure. Please use strong unique passwords if you are an authorised admin user, and avoid submitting unnecessary sensitive documents.

10. Children's Privacy

This website is intended for general public information and adult civic participation. We do not knowingly collect personal data from children under 18 for campaign registration without appropriate guardian involvement. If you believe a child has submitted data incorrectly, contact us for review and deletion.

11. Your Rights

Subject to the DPDP Act and other applicable law, you may request:

• Access to personal data we hold about you (subject to identity verification)
• Correction of inaccurate or incomplete data
• Erasure / deletion where legally available
• Withdrawal of consent for optional processing (for example, WhatsApp updates or public wall display)
• Grievance redressal through the contact channels below

To exercise rights, email support@kamlaprasadyadav.com with the subject line Privacy Request, and include your full name, contact details used on the form, and registration ID if any.

12. Cross-Border / Processor Locations

Our primary audience and operations are in India. Hosting, email, or analytics providers may process limited technical data on infrastructure located in or outside India according to their service models. Where such processing occurs, we seek providers that offer appropriate security and contractual protections.

13. Third-Party Links & Embedded Content

News citations, YouTube embeds, WhatsApp chat links, social networks, and government portals are third-party services. Interacting with them is subject to their privacy policies and terms.

14. Changes to This Policy

We may update this Privacy Policy to reflect legal, technical, or operational changes. The Last updated date at the top of this page will change when revisions are published. Material changes may also be highlighted on the website.

15. Grievance Officer / Privacy Contact

For privacy questions, correction requests, deletion requests, or complaints:

• Email: support@kamlaprasadyadav.com
• Phone: +91 98221 68230
• Address: H. No. / Office of the Sarpanch, Chicalim Village Panchayat, Chicalim / Dabolim, Mormugao Taluka, Goa 403801

We aim to acknowledge privacy requests within a reasonable period and complete eligible requests in line with applicable Indian law.

16. Governing Law

This Policy is governed by the laws of India. Subject to applicable law, disputes relating to this Policy and website data practices are subject to the competent courts/forums having jurisdiction in Goa, India.

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